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KENEXOS® - The smart facility management software

The individually expandable CAFM software KENEXOS® ensures smooth, networked and forward-looking administration and management of your buildings for facility services.

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Home | Industries | Construction and Facility Management | Facility Manager 

Digitize your building management

Building management is an important aspect of managing buildings and facilities. However, using analog tools can be a disadvantage. These tools include paper, pen, telephone and personal visits. Using these tools makes it difficult to implement a professional setup for property management – a serious mistake when you consider the clear trend towards fast, data-driven solutions when looking at the market overview. There is also no way to build a virtual database using analogue means in order to digitize, store and organize information in the long term. The use of paper is also problematic as it can easily be lost or damaged. As a result, important information can be lost and retrieving this lost information is usually difficult or impossible. Personal visits are also ineffective as they are time consuming and it is difficult to gather all the necessary information. The use of digital tools can solve these problems by providing an easier and more user-centric way to store and organize information. By implementing a cloud-based or on-premise application, your company can work more effectively in organizing and managing properties and respond to issues more quickly.

A networked landscape for the professional maintenance of your assets - quickly and easily

The CAFM software KENEXOS® enables facility managers to operate their buildings profitably and without paper. Instead of a limited stand-alone solution for individual processes, KENEXOS® creates a networked landscape in which all processes can be mapped seamlessly and without media disruptions. As integrated CAFM software, KENEXOS® offers a wide range of modules that support you in the operation, management and maintenance of your buildings, such as for occupancy planning, key management, cleaning and space management or a central ticket system. It helps to manage documents more efficiently, comply with regulations, implement daily tasks and inspections, keep the entire team up to date and thus increase the company’s service quality – all through a cloud-based solution that always provides an overview of your assets and facilities.

The mobile app for your digital real estate management

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The unbeatable advantages of CAFM software

The KENEXOS® building management app is available from any location without the need for local installations – even in offline mode. Integrate service providers and subcontractors easily and securely into your processes and ensure a smooth, clear exchange of information in the workplace. Quick task distribution within your employee and service provider network and a holistic predictive maintenance approach ensure long-term profitability during operations.

Strengthen the relationship with your customers and subcontractors in facility management by responding quickly and easily to urgent assignments. KENEXOS® offers a centralized communication platform with which assignments can be processed and coordinated directly and without misunderstandings. Thanks to location-independent access to all incoming inquiries and fault reports and their coordination, you can forward priorities to the right place in no time at all in order to rectify the fault immediately. This is how buildings and systems are managed today!

If serious faults, problems or necessary maintenance occur in one of your buildings in the course of maintenance management, you need the right contact person who is not only available immediately but also has the necessary expertise. By centralizing your entire network of subcontractors, you have the information of the right contact person at any time and any place. Access your database and the central service ticket system from your smartphone while on the move. Create your own tasks and team schedules and always keep an eye on all current jobs. With KENEXOS®, you can also optimize the first time fix rate by scheduling service technicians in real time to save resources. The software offers everything you need for day-to-day project work when things have to be done quickly. It includes all services for measurably time-saving collaboration in the standard range of functions.

A comprehensive system and availability of necessary technical documents such as data sheets, construction plans, maintenance and repair histories and more guarantee fast, cost- and resource-saving maintenance work on your building or system. The simple, modular structure of technical documents within the KENEXOS® building management app not only facilitates defect management when inspecting the property, but also proves to be an important source of information for inventories and maintenance planning in the long term.

The most important functions of CAFM software at a glance

The relevance of the various functions in the real estate management software varies individually and it is entirely up to you to decide which features are of greater importance to you and your team in your daily professional life as a facility manager. In the following, we have cataloged some functionalities that no professional facility management software should be without.

Room and space management with CAD connection

  • All areas in your building are recorded as digitized floor plans using CAD technology. These can now be viewed at any time using your CAFM program. Each room is individually assigned a purpose of use, for example.
  • Accommodation and stay
  • Office work
  • Production
  • Education, etc.
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This is the heart of an FM system. Access to this data enables you to plan various projects in detail and realistically calculate their costs, for example: This represents the central element of a facility management system. Once you have access to this information, you are in a position to thoroughly think through various projects and realistically calculate their financial costs.

For example:

  • Which rooms are rented and to whom?
  • Which rooms need to be heated?
  • More staff are to be hired in the graphics department. Is there enough space available? Where could the department move to? Which rooms can you combine?
  • How many square meters of windows and floors need to be cleaned?
  • How many square meters of wall are to be painted?
  • What is the current bed occupancy rate at the hospital?
  • and much more.

Maintenance and servicing

As the operator of your properties, you are responsible for carrying out regular maintenance on your technical properties such as heating, air conditioning and elevator systems. KENEXOS® supports you in scheduling and optimizing maintenance processes. Thanks to automatic notifications, you can always keep an eye on upcoming deadlines and coordinate the corresponding maintenance orders and personnel assignments.

Energy management

According to GEFMA, energy costs account for up to a third of the total costs of operating a property. You should therefore make use of the data from the maintenance and servicing module by regularly documenting the meter readings and calculating the consumption of gas, water, electricity, etc. In this way, you can derive appropriate recommendations for action and identify potential savings. In this way, you can derive appropriate recommendations for action and identify potential savings. This module often also includes environmental management, so that you can calculate your company’s CO2 footprint, for example, on the basis of the recorded values and derive state-subsidized optimizations.

Document management

An indispensable feature of a CAFM software solution is undoubtedly the paperless document management function. This function gives you access to all relevant real estate contracts and documentation that are important in the context of your operator obligations, anytime and anywhere.

Reports, dashboards and analyses

It should go without saying that any FM software should offer a comprehensive reporting function that allows you to create up-to-date reports from different areas. You should always be able to keep an eye on your budget and create calculations and forecasts for different scenarios.

Integrating and using facility management software correctly in the company

When it comes to setting up a CAFM solution for managing and maintaining real estate in your own company, there are several factors to consider. A suitable infrastructure is required in order to run the software smoothly. It is also important to choose the right interface between the new software and existing systems in the company to ensure seamless integration. Data storage and data quality must be kept in mind at all times and carefully planned and maintained to ensure that the information used by the software is correct and complete. This is particularly important for small and medium-sized companies, where clean data storage – such as building data, information on structural and technical installations or even information on deadlines – is often a major challenge.

An interlinked team approach is also essential to ensure that the implementation of the FM software is effective and that all the useful benefits of the building software or building management system are actually used in practice. What exactly does this mean? Quite simply, instead of dividing up the team in terms of their activities and communication channels, everyone should sit around the same table. This includes the equal exchange of documents and project information and even short, often incidental coordination. However, processes can only be properly interlinked if the right tools are used.

KENEXOS® is exactly the right solution here, taking you by the hand right from the start across all sectors. The modular structure makes it easier than ever before to simplify the management of buildings strategically and with a focus on the core business. At the same time, you need to ensure transparent communication throughout the company with managers and workers regarding the use of the software and the associated processes so that everyone involved in the team is able to use it effectively and take full advantage of its functions. In summary, careful planning and implementation of CAFM software is essential to ensure that it meets the needs of the business and adds value by improving efficiency and the optimal use of resources.

The advantages for facility managers

Fast response times thanks to digital incident management

Efficient coordination of subcontractors

Fast and targeted task assignment

Detailed technical documentation for optimized maintenance work

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