Subcontractor management
Efficient management of all subcontractors with KENEXOS®.
Keep an eye on all subcontractors and ensure quality and deadlines.
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The challenges of subcontractor management
The problems
In subcontractor management, there is often a lack of clarity regarding responsibilities, which makes cooperation more difficult.
The quality of the work carried out is not always consistent, as communication between main contractors and subcontractors is often patchy.
In addition, coordination problems arise time and again, which delay the process.
⚠️ Unclear responsibilities
⚠️ Fluctuating work quality
⚠️ Incomplete communication
⚠️ Coordination problems
⚠️ Delays in the process
The solution
KENEXOS® brings structure and transparency to cooperation with subcontractors.
Everyone involved is digitally integrated, tasks are clearly assigned and services are documented in a traceable manner.
This significantly reduces coordination effort, communication gaps and quality risks.
✅ Digital integration of all subcontractors
✅ Clear allocation of tasks and responsibilities
✅ Seamless documentation of services and deadlines
✅ Real-time communication and status overview
✅ Automatic reminders and escalations in the event of delays
✅ Improved traceability and billing security
Project and construction management
The right module
- Optimized for operators and service providers
- Centralized and detailed storage of technical documentation
- Mobile use via computer, tablet or smartphone
- Digitization and automation of manual routine work
- Integration of all internal stakeholders and
external service providers and contacts
KENEXOS® PPM
Construction site coordination, construction diary, plan management, project management, site inspection, VOB processes, subcontractors, bill of quantities, measurement, control reports, checklists, construction documentation
At a glance
Your functions
Recording of construction defects
The digital construction diary from KENEXOS® makes it possible to record any construction defects quickly and easily.
Simply take a photo of the detected defect using your smartphone or tablet and locate it directly in the digital construction plan.
Photos or videos can then be added at the designated point and serve as clarification. Use comments or voice messages to point out additional information and avoid misunderstandings in the team right from the start!
Direct commissioning of defect rectification
Once all the information has been collected and located on the digital construction plan, the processing of the defects must be initiated. To do this, create tickets via the internal, project-based ticket system. References to the markings on the construction plan can also be created in the ticket so that the employee carrying out the work knows immediately what needs to be done.
Tickets can be assigned either to employees or subcontractors via direct user assignment. Your subcontractors can also easily receive and process tasks in KENEXOS® thanks to an effective rights and roles concept.
Verification of the rectification of defects with direct completion of the processes
Generatable daily reports allow your team to keep you up to date with all developments. This way, you are also provided with project-relevant information.
KENEXOS® generates the daily reports as PDF files so that they can be read and processed universally.
Once the corrections have been completed, the tickets are marked as closed and can either be closed or assigned to the project manager.
Thanks to the 100% digitized workflow, traceability is ensured long after the project has been completed, so that you are well protected even in the event of a legal dispute.
Work releases
Various measures are required to carry out work safely and effectively. These may include the provision of extinguishing materials for hot work, the blocking of (plant) areas when working on the pipeline network and, last but not least, informing all those involved about safety precautions such as necessary barriers and PPE.
KENEXOS® offers the electronic work release form based on KENEXOS® Smart Forms for this purpose.
Both in-house and external personnel can apply for approval for work to be carried out. The completed work release forms are automatically forwarded to the relevant approval group. This group checks the work to be carried out for its dependencies on other trades/production areas and initiates any necessary safety measures. The status of the work approval is always displayed transparently thanks to clear lists and filter options. All work to be released is displayed according to priority.
After work approval, the digital work approval certificate is forwarded to the service provider, with additional information such as possible working time, latest possible execution and any attached documents/images linked.
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